Invoice & Billing Associate

Responsibilities: 

• Achieves individual and team objectives set by SLA (Service Contracts) and KPI (Key Performance Indicators) 
• Applies the process and procedures according to business needs for all departments in scope 
• Create and distribute sales invoice  
• Receive and register purchase invoice  
• Ensure that purchase invoices and sales invoices are correct and according to valid rates through the Transport Management System  
• Report and follow up on deviations between expected and actual costs with Control Tower  
• Initiate corrective action and inform Control Tower to take care of corrective actions in case of deviations in invoices  
• Register, control and account-code supplier invoice information in adherence with internal policies 
• Ensure and control carrier/vendor payments on time– responsible for preparing accurate invoice payments before payment release 
• Invoice the customer for services rendered 
• Review and correct invoices to customers where needed based on input from Control Tower  
• Supports Control Tower to validate invoice discrepancies with customer 
•  Monitories the invoicing and the timely collection of payments 
• Preparing monthly feedback reports on payment collections  
• Keeping records of invoices, deposits, and all correspondence regarding payment collection 
• Effective collaboration with business partners, actively engaging and participating in business review meetings (SLAs and KPIs) 
• Support on the analysis and intervention plans for addressing the deviation of business results from the KPIs 
• Close collaboration with the Team Manager and applies promptly updates related to the delivery of the daily tasks/ work process 
• Respects the performance, quality, and timeliness criteria, continuously striving for quality and service improvement 
• Handles other projects related tasks and responsibilities as requested by the business needs, under the coordination of the Team Leader. 
• Responsible for identifying functional training and development needs within the department. Carry out assessments of the skill levels, knowledge, and training needs of the employees in their respective department 
• Responsible for optimizing and coordinating an effective onboarding functional training program inside her / his department. Responsible for knowledge management within the team 
• Responsible for supporting the DTP creation and maintenance and documenting internal controls in support of auditing team, in partnership with the Team manager 
• Contributing to continuous improvement initiatives to optimize service quality 
• On a need basis, able to provide back-up for all in-scope activities, including selected Team manager tasks 

Qualifications: 

• Work experience in Shared Service industry, passion for service excellence and a commitment to be the best through attentiveness and responsiveness to the needs of our internal customers.  
• 3 years’ experience in accounting processing activity and/or controlling is a plus 
• Flexibility to react quickly and effectively on changing requirements and opportunities 
• Strong MS Office skills especially Excel and PowerPoint, Navision as a plus 
• Excellent time management and tasks’ organizing abilities 
• Excellent communication skills (written and verbal), on direct and/or virtual collaboration with team members or business partners 
• Fluent spoken and written English 
• Other foreign language – at least B1 level, speaking and writing (only if required by the country/ business partner of the process) 
• An eye for detail along with excellent analytical skills  
• Ability to work effectively in a customer/ service driven environment, both individually and as a team player 
• Initiative spirit for continuous improvement of the processes, quality and efficiency 
• Internal motivation, enthusiasm, attention to detail, focus on delivering results 
• Good understanding of training and knowledge management processes, principles and practices 

Your aspirations are our priority.

Embark on a fulfilling career journey with DB Schenker GBS Bucharest today!

As part of the DB Schenker global logistics network, our service center in Bucharest plays a pivotal role in connecting the world. With services covering Finance and Accounting, Air and Ocean, and Business Support, we offer a diverse array of opportunities tailored to your unique talents and ambitions. But what truly sets us apart is our commitment to fostering a culture of growth and development.

At DB Schenker GBS Bucharest, your success is what matters to us.

Join us and discover what matters to you:

Attractive Compensation Package

Annual performance-based bonus

Meal tickets, Cultural vouchers

Rewards & Recognition Program, Referral and Relocation bonuse

Christmas and Easter bonuses

Recognition of colleague improvement ideas (Ideas4SGBS)

Health & Well-being:

Hybrid or remote work options (location-dependent)

Private medical subscription with family discounts (children, spouse/ life partner)

4 short days per year (Leave Office Very Early)

Birthday day off

Extra vacation days based on seniority

Discounts on products/services (WorldClass Gym, 7Card, Therme, Samsung, etc)

Volunteering opportunities within the organization 

Personal & Professional Development:

Mentoring program with access to Schenker Worldwide network

E-Learning platform for continuous learning

Promote-from-within career growth culture, giving our colleagues the opportunity to grow their career.