Team Assistant

• Reporting to the Head of Global Projects & Industry Solutions (GPIS), Middle East and Africa.
• Proactive and professional support in business projects and administration, ensuring high quality, efficient and effective secretarial and administrative support to the team.

Key Tasks

• First point of contact for the team.
• Prepares business correspondences and presentations in a prompt manner.
• Provides secretarial functions which include answering calls and taking messages, and letters, maintain office records, reports etc.
• Managing calendar of appointments of the Head of GPIS MEA.
• Travel, flights, visa arrangements, hotel bookings for the GPIS team and its guests.
• Prepares expense claim reports and ensure a proper reimbursement process.
• Manages all administrative work related to the team.
• Maintain a secure and up to date filing system, ensuring total confidentiality for sensitive information.
• Organizes conferences and other team’s meetings.
• Execute special projects as assigned. 
• Support the GPIS team with all file related tasks, pricing activities, market research, etc.
• Managing departmental processes and reminders.
• Continually looking for opportunities to develop and improve procedures to maximise team efficiencies. 
• Other task designated by the Head of Global Projects & Industry Solutions MEA.

• A bachelor’s degree or equivalent.
• Has 3 years experience in an (Team-) Assistant position.
• Excellent command of English (verbal and written).
• Excellent skills in using a range of Microsoft software applications.
• Good interpersonal skills to form effective working relationships with people at all levels. 
• Administrative experience, ability to multi-task, working without supervision.
• Ability to prioritize and balance conflicting demands, using own initiative to resolve problems, and managing own workload within agreed deadlines.

Flexible Working Culture

Depending on your role, you will be able to have flexible working hours, working from home.

Compensation & Benefits

Attractive Compensation & benefits packages. There’s more to compensation than just pay. You’ll also enjoy benefits like paid time off for the holidays and vacations, bonuses, and awards for special achievements.

Work-life Balance

Our vacation and leave policies reflect our belief in proper work-life balance.

Professional Development

We’re strong believers in continual training and development for our people. After all, your success is our success.

At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 72,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.