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  • Location

    Dubai, Emirate of Dubai, United Arab Emirates

    Career Level
    Graduates | Professionals | Academic Professionals
    Employment Type, Work Type
    Full Time
    Publishing Date, ID-Nr.
    , 499508
    • Reporting to the Head of Global Projects & Industry Solutions (GPIS), Middle East and Africa.
    • Proactive and professional support in business projects and administration, ensuring high quality, efficient and effective secretarial and administrative support to the team.


    Key Tasks


    • First point of contact for the team.
    • Prepares business correspondences and presentations in a prompt manner.
    • Provides secretarial functions which include answering calls and taking messages, and letters, maintain office records, reports etc.
    • Managing calendar of appointments of the Head of GPIS MEA.
    • Travel, flights, visa arrangements, hotel bookings for the GPIS team and its guests.
    • Prepares expense claim reports and ensure a proper reimbursement process.
    • Manages all administrative work related to the team.
    • Maintain a secure and up to date filing system, ensuring total confidentiality for sensitive information.
    • Organizes conferences and other team’s meetings.
    • Execute special projects as assigned. 
    • Support the GPIS team with all file related tasks, pricing activities, market research, etc.
    • Managing departmental processes and reminders.
    • Continually looking for opportunities to develop and improve procedures to maximise team efficiencies. 
    • Other task designated by the Head of Global Projects & Industry Solutions MEA.
    • A bachelor’s degree or equivalent.
    • Has 3 years experience in an (Team-) Assistant position.
    • Excellent command of English (verbal and written).
    • Excellent skills in using a range of Microsoft software applications.
    • Good interpersonal skills to form effective working relationships with people at all levels. 
    • Administrative experience, ability to multi-task, working without supervision.
    • Ability to prioritize and balance conflicting demands, using own initiative to resolve problems, and managing own workload within agreed deadlines.


    Benefits:


    Flexible Working Culture
    Depending on your role, you will be able to have flexible working hours, working from home.

    Compensation & Benefits
    Attractive Compensation & benefits packages. There’s more to compensation than just pay. You’ll also enjoy benefits like paid time off for the holidays and vacations, bonuses, and awards for special achievements.

    Work-life Balance
    Our vacation and leave policies reflect our belief in proper work-life balance.

    Professional Development
    We’re strong believers in continual training and development for our people. After all, your success is our success.

    At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 72,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.

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