About The Job
The Program Manager provides high-level administrative support to the Executive Vice President (EVP) and the Program Management Office (PMO) by preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging travel plans, and managing calendars. The Program Manager also assists in coordinating and organizing various events, meetings, and presentations for the EVP and the PMO.
Specific Accountabilities for this role
Program Management Office:
- Update and maintain the PMO FTE monthly report and quarterly org chart.
- Track and report the monthly turnover rate of the PMO staff.
- Verify the new hires with the budgeted FTE and ensure the accuracy of the headcount data.
- Lead and review CL strategy deck and other relevant documents.
- Special Projects
EVP Support:
- Prepare and consolidate meeting slides for various internal and external meetings, such as
- HEAL, cluster performance review, cluster mid-year review, cluster end of year review, RHO functional team review, monthly MBR, monthly ASC, quarterly APAC management meeting, quarterly LSC, quarterly RHO townhall, quarterly RHO CL townhall, monthly APAC CL leadership meeting, and strategy sessions.
- Attending management meetings, following on action items.
- Manage the EVP's calendar and schedule appointments, meetings, and calls.
- Plan and arrange the EVP's travel itinerary, including visa, flight, hotel, transfer, agenda, and ICA arrival.
- Plan and organize events such as conferences and workshops for the EVP and the PMO.
- Act as the contract and certification signatory for the EVP.
- Arrange courier services for the EVP and the APAC Contract Logistics Team.
- Provide cross-departmental support and liaise with other functions and stakeholders.
- Process and submit the EVP's expense claims and reimbursements.
- Perform ad hoc tasks and projects as assigned by the EVP and the PMO.
Team Support:
- Assist the APAC Contract Logistic Team in raising purchase requisitions and obtaining
- approvals.
- Coordinate with the P&O team to send out introductory emails for new hires and arrange
- orientation sessions.
Requirements:
- Proficient in Microsoft Office applications, especially PowerPoint, Excel, and Word.
- Excellent communication and interpersonal skills, both written and verbal.
- Strong organizational and time management skills, with the ability to prioritize and multitask.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Ability to handle confidential and sensitive information with discretion.
- Ability to work under pressure and meet deadlines.
- Flexible and adaptable to changing needs and demands
Why DB Schenker?
* Competitive salary package
* Opportunities for career growth and development, both locally & internationally
* Supportive and collaborative team environment
* Access to company-wide training programs and initiatives
What’s Next?
Interested in this unique job opportunity? Submit your application today!