- Reporting to the Head of Global Projects & Industry Solutions (GPIS), Middle East and Africa.
- Proactive and professional support in business projects and administration, ensuring high quality, efficient and effective secretarial and administrative support to the team.
Key Tasks
- First point of contact for the team.
- Prepares business correspondences and presentations in a prompt manner.
- Provides secretarial functions which include answering calls and taking messages, and letters, maintain office records, reports etc.
- Managing calendar of appointments of the Head of GPIS MEA.
- Travel, flights, visa arrangements, hotel bookings for the GPIS team and its guests.
- Prepares expense claim reports and ensure a proper reimbursement process.
- Manages all administrative work related to the team.
- Maintain a secure and up to date filing system, ensuring total confidentiality for sensitive information.
- Organizes conferences and other team’s meetings.
- Execute special projects as assigned.
- Support the GPIS team with all file related tasks, pricing activities, market research, etc.
- Managing departmental processes and reminders.
- Continually looking for opportunities to develop and improve procedures to maximise team efficiencies.
- Other task designated by the Head of Global Projects & Industry Solutions MEA.
- A bachelor’s degree or equivalent.
- Has 3 years experience in an (Team-) Assistant position.
- Excellent command of English (verbal and written).
- Excellent skills in using a range of Microsoft software applications.
- Good interpersonal skills to form effective working relationships with people at all levels.
- Administrative experience, ability to multi-task, working without supervision.
- Ability to prioritize and balance conflicting demands, using own initiative to resolve problems, and managing own workload within agreed deadlines.
Beneficios:
Flexible Working Culture
Depending on your role, you will be able to have flexible working hours, working from home.
Compensation & Benefits
Attractive Compensation & benefits packages. There’s more to compensation than just pay. You’ll also enjoy benefits like paid time off for the holidays and vacations, bonuses, and awards for special achievements.
Work-life Balance
Our vacation and leave policies reflect our belief in proper work-life balance.
Professional Development
We’re strong believers in continual training and development for our people. After all, your success is our success.
At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 72,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.